EDI - Electronic Data Interchange. The transfer of standard business documents from one company to another using computers.
If you are dealing with large retailers and many orders, the chances are that you have the opportunity to receive orders and send invoices electronically. This may be something you are already doing or it may be a question which has been asked of you. If you are not doing this already there are some key benefits you can enjoy by embracing this change. EDI orders are automatically created in the system so no manual order entry is needed. Accuracy is improved. Time is saved as automated systems can send data at any time of the day or night so that orders are already in the system when your production crew arrives. If you are already exchanging data via EDI then rest assured that we can incorporate your existing data streams into our system.
We have many years of experience in providing EDI interfaces between businesses including large retailers such as Tesco, J. Sainsbury, Safeway, Wal-Mart to name a few.
Let us work with the IT departments at your customers head offices and we can take the hassle out of the process for you. Once the system is set up and configured to your exact needs, orders, ASN's and invoices can be generated and transferred automatically. Confirmations and alerts through your email system keep you informed of what is happening or not happening. We usually place our own support department in these alerts and in some cases we are able to step in when orders have not been received before our client knew anything about it.
Some customers require AS2 Web Compliance in order to move to an EDI data transfer solution. This is usually provided by a third party. We have experience in dealing with this sort of scenario and can deal with a suitable third party on your behalf. Using a secure transfer method for data sent over the internet like this can cut down on the amount of changes which may need to be made to your own in-house systems as the compliance work is performed by the third party who specialise in this area.
Some Benefits of EDI
Time saved on data entry.
Regular and timely.
Reduction of paperwork.
Reduction in transposition errors.
Gain a competitive advantage.
Document handling logs.
Reduction in repetitve tasks for administration.
The EDI modules we supply are an optional add on to our Sales Order Processing application which is in itself a powerful tool. Once you have discovered the many ways in which your business can be improved through the use of EDI for the basic Sales/Purchase Orders, ASN's (Advanced Shipping Notices) and Invoices you may also be interested to learn about what else we can do for your company by moving data around automatically.